Pesel for foreigners in Poland

PESEL Number Guide

• General Process
• Specific Locations
• Additional Tips
• Managing Addresses

General Process for Foreigners

1. Registration of Residence

Who Needs to Register: Foreigners staying in Poland for more than 30 days.

Steps:

1. Visit the Local Office: Go to the local City Hall (Urząd Miasta) or Commune Office (Urząd Gminy) relevant to your place of residence.
2. Required Documents:
   • Passport or another valid travel document.
   • Visa or residence permit if applicable.
   • Proof of Address: This can be a lease agreement, a letter from your host, or a hotel booking confirmation.
   • Residence Registration Form: Available at the office or online on the respective office's website.
3. Submit the Documents: Fill out the residence registration form and submit the completed form along with the required documents to the office.
4. Receive PESEL Number: After processing your application, the office will issue a PESEL number. This can sometimes be done immediately or may take a few days.

2. Direct Application for a PESEL Number

If you are not required to register your residence but need a PESEL number for other reasons, such as employment, tax purposes, or healthcare, you can apply directly for a PESEL number.

Steps:

1. Visit the Local Office: Go to the local City Hall (Urząd Miasta) or Commune Office (Urząd Gminy) relevant to your location.
2. Required Documents:
   • Passport or another valid travel document.
   • Visa or residence permit if applicable.
   • Justification for PESEL Number: Documents proving the necessity of obtaining a PESEL number, such as:
     • Employment contract.
     • University admission letter.
     • Tax documents.
   • Application Form for PESEL Number: Available at the office or online.
3. Submit the Documents: Fill out the application form for the PESEL number and provide the completed form and the necessary documents to the office.
4. Receive PESEL Number: After your application is processed, you will be issued a PESEL number. This can sometimes be done on the spot or may take a few days.

Specific Locations

Warsaw (Warszawa)

Visit the local City Hall (Urząd Miasta Stołecznego Warszawy). For more details, you can visit the official website of the City of Warsaw.

Krakow (Kraków)

Visit the local City Hall (Urząd Miasta Krakowa). For more details, you can visit the official website of the City of Krakow.

Gdańsk

Visit the local City Hall (Urząd Miejski w Gdańsku). For more details, you can visit the official website of the City of Gdańsk.

Wrocław

Visit the local City Hall (Urząd Miejski Wrocławia). For more details, you can visit the official website of the City of Wrocław.

Poznań

Visit the local City Hall (Urząd Miasta Poznania). For more details, you can visit the official website of the City of Poznań.

Additional Tips

• Appointments: Some offices may require you to book an appointment in advance.
• Language: If you don't speak Polish, it may be helpful to bring someone who can assist with translation, or check if the office provides assistance in English.
• Check Local Requirements: Specific requirements and procedures may vary, so it's advisable to check the official website or contact the local office beforehand.

Managing Multiple Addresses

If you have more than one address (e.g., temporary and permanent), you should register the address where you spend the majority of your time. If you move, you can update your registered address with the local office.

Steps to Update Address:

1. Initial Registration: Register at the office relevant to your primary address. Provide the necessary documents and complete the forms.
2. Updating Address: Notify the local office of your move. Visit the office of your new address. Provide proof of the new address and complete any required forms.

© 2024 PESEL Number Guide. All Rights Reserved.

Trusted Profile for Foreigners in Poland

Secure Online Interactions in Poland: Exploring Trusted Profiles and Alternative Authentication Methods

Understanding the Trusted Profile (Profil Zaufany)

In today's digital age, accessing government services and conducting transactions online securely is paramount. In Poland, the Trusted Profile (Profil Zaufany) stands as a cornerstone for secure electronic interactions. It provides users with a verified digital identity and the capability to use a legal electronic signature for many official matters. Let's delve into what the Trusted Profile offers and explore alternative authentication methods available for navigating Poland's digital landscape.

Key Features of the Trusted Profile

• Secure Authentication: Enables verified access to a wide array of government portals (like ePUAP, ZUS PUE, pacjent.gov.pl) and public services.
• Electronic Signatures: Allows users to digitally sign official documents and applications with legal validity equivalent to a handwritten signature for most administrative procedures.
• Data Protection: Designed to ensure the confidentiality and integrity of personal information during online interactions with public administration.

How to Obtain a Trusted Profile

1. Online Registration: Typically, you start by visiting the official Trusted Profile website (pz.gov.pl) or through the ePUAP platform (epuap.gov.pl) and filling out the registration form.
2. Identity Verification: This crucial step confirms your identity. Common methods include:
   • Online via a participating Polish bank (if you have an account).
   • In-person at a designated confirmation point (e.g., selected tax offices, ZUS branches, Poczta Polska outlets).
3. Activation: Once your identity is successfully verified, your Trusted Profile is activated, allowing you to seamlessly interact with numerous online government services.

Exploring Alternative Authentication and Signature Methods

While the Trusted Profile is widely used for government services, other methods exist for various online identification and signature needs in Poland:

1. Qualified Electronic Signature (Podpis Kwalifikowany)

This is a higher-assurance electronic signature with the same legal standing as a handwritten signature across all EU member states for any type of document (including commercial contracts). It's typically provided by commercial certification authorities, involves a more rigorous identity verification process, and is often stored on a secure device like a smart card or USB token. It comes with a cost.

2. Bank ID & MojeID

Many Polish banks offer their own secure login systems (often leveraging the MojeID infrastructure, managed by KIR for the Polish Bank Association). These allow clients to use their familiar online banking credentials to access various commercial services and, increasingly, some public services. They offer a convenient way to confirm identity online.

3. Mobile ID (e.g., mObywatel app)

The mObywatel app provides a digital version of your ID card (mTożsamość) and other documents on your smartphone. While mTożsamość can be used for identification in many everyday situations in Poland, logging into services via mObywatel often relies on your existing Trusted Profile for authentication. The app itself provides a secure and convenient way to carry digital documents.

Choosing the Right Authentication Method

When selecting an authentication or signature method in Poland, consider these factors:

• Purpose: Are you interacting with government services (Trusted Profile often suffices) or signing legally binding commercial contracts (Qualified Electronic Signature might be preferred or required)?
• Level of Security & Legal Standing: Different methods offer varying levels of assurance and legal recognition.
• Cost: Trusted Profile is free. Qualified Electronic Signatures and some commercial ID services involve costs.
• Convenience and Accessibility: Consider ease of setup and use. Bank-based IDs are very convenient if you're already a customer.

Conclusion: Embracing Secure Digital Interactions

Poland offers a robust ecosystem of digital identity and signature solutions, spearheaded by the widely adopted Trusted Profile. These tools are essential for efficiently and securely navigating administrative procedures, conducting transactions, and accessing personal information online.

By understanding and leveraging these trusted authentication methods, you can simplify your online experiences in Poland and safeguard your personal information effectively in the digital realm.

© 2024 Poland@warsaw. All rights reserved.

Varsovian card For foreigners in Warsaw

Unlock Warsaw: Your Ultimate Guide to the Varsovian Card (Karta Warszawiaka) for Foreigners

Moving to Warsaw or planning an extended stay? The Varsovian Card (Karta Warszawiaka) is your golden ticket to significant savings on public transport and potentially other city services! This guide breaks down the application process step-by-step, making it easy for foreigners to navigate. Let's get you saving!

Why Get the Varsovian Card? The Perks Explained

The primary benefit of the Varsovian Card is access to heavily discounted public transport tickets. If you live and pay taxes in Warsaw, the city rewards you with lower fares. This is especially true for 30-day and 90-day passes, where the savings can be substantial. It's a must-have for anyone regularly using Warsaw's efficient ZTM public transport system (buses, trams, metro, and some local trains).

Essentially, by declaring your taxes in Warsaw, you contribute to the city's budget, and the Karta Warszawiaka is a way for the city to give back to its residents.

Before You Begin: Key Prerequisites

Before diving into the Varsovian Card application, there are a couple of essential things you'll need to have sorted:

1. Obtain a PESEL Number

A PESEL number is Poland's national identification number. You'll need this for almost all official procedures, including tax declarations and setting up a Trusted Profile. If you're residing in Poland legally for an extended period, obtaining a PESEL should be high on your priority list. You usually get this when registering your address (zameldowanie).

2. Set Up Your Trusted Profile (Profil Zaufany)

The Trusted Profile (Profil Zaufany) is your secure digital signature for interacting with Polish public administration online. It's essential for submitting many applications, including the Varsovian Card (if applying online) and your tax returns.

1. Visit the Official Website: Head over to pz.gov.pl. The site often has an English language option.
2. Register: Follow the on-screen instructions. You'll need your PESEL number.
3. Verify Your Identity: This is the crucial step. You can often do this:
   • Online via a participating Polish bank account.
   • In person at a designated confirmation point (e.g., some ZUS offices, tax offices, or post offices).

Tip: Setting up your Trusted Profile early will save you a lot of time with various administrative tasks in Poland!

Applying for the Varsovian Card: Step-by-Step

With your PESEL and Trusted Profile ready, you're set to apply. The key is proving you pay taxes in Warsaw.

Step 1: File Your Annual Tax Return (PIT-37 or PIT-36) in Warsaw

To be eligible for the Varsovian Card, you must declare your income tax (PIT) in Warsaw. For most employees, this will be the PIT-37 form. If you have other income sources (e.g., self-employment), it might be PIT-36 or another relevant form.

1. Gather Income Information: Collect your PIT-11 form (from your employer) and any other documents detailing your income for the previous tax year.
2. File Your PIT: The easiest way is online via the Twój e-PIT service on the official tax portal (podatki.gov.pl). You can log in using your Trusted Profile. Ensure your Warsaw address is listed as your place of residence for tax purposes.
3. Obtain Proof of Submission (UPO): After successfully submitting your PIT online, download the Urzędowe Poświadczenie Odbioru (UPO). This is your official confirmation. If you file a paper return, ensure the first page is stamped by the tax office. This document is crucial for your Varsovian Card application.

Important: You must indicate a Warsaw tax office as your competent authority when filing your PIT. Your registered address (zameldowanie) in Warsaw usually determines this.

Step 2: Apply for the Varsovian Card Online (Recommended)

The online application is generally the most convenient method.

1. Visit the e-POP Website: Go to the official ZTM electronic Passenger Service Point: e-pop.wtp.waw.pl.
2. Language Selection: Look for a language switcher (often a flag icon or "PL/EN") usually at the top right of the page to select English if needed.
3. Choose the Right Application: Select the option for "Wniosek o wydanie Warszawskiej Karty Miejskiej (WKM) uprawniającej do Karty warszawiaka" (Application for a Warsaw City Card entitling to the Varsovian Card).
4. Fill in Personal Details: Enter your name, PESEL number, date of birth, address in Warsaw, and contact information accurately.
5. Upload Required Documents:
   • A recent, passport-style digital photograph (if you don't have a WKM card already).
   • The first page of your submitted PIT return for the previous year, clearly showing your name, Warsaw address, and the Warsaw tax office.
   • Alternatively, your UPO (Official Confirmation of Receipt) if you filed online.
   • If applying for children: their birth certificates and your PIT/UPO.
6. Submit with Trusted Profile: Use your Trusted Profile (Profil Zaufany) to electronically sign and submit the application.
7. Choose Card Collection/Encoding:
   • New Card: You might be able to choose home delivery or pick up at a designated ZTM Passenger Service Point (POP).
   • Existing WKM Card: If you already have a standard Warsaw City Card, the Varsovian Card rights can often be encoded onto your existing card. You might need to visit a POP or ticket machine to activate it after approval.

Step 3: Alternative - Applying in Person at a ZTM Passenger Service Point (POP)

If you prefer or encounter issues online, you can apply in person:

1. Locate a ZTM POP: Find a list of Passenger Service Points (Punkty Obsługi Pasażerów) on the WTP (Warszawski Transport Publiczny) website: www.wtp.waw.pl/punkty-obslugi/.
2. Prepare Your Documents:
   • Your ID (passport or Polish ID card if you have one).
   • Your PESEL number.
   • A printed copy of the first page of your submitted PIT (stamped if filed manually) or your UPO.
   • A physical passport-style photograph if you need a new card.
   • The completed paper application form (usually available at the POP).
3. Submit Your Application: The staff will review your documents and process your application. They will inform you about the next steps and when/how you'll receive your card or have the rights encoded.

Step 4: Receiving and Using Your Card

Once your application is approved (this can take a few days to a couple of weeks):

• If you opted for a new card delivery, it will be mailed to you.
• If you chose pickup, you'll collect it from the designated POP.
• If you're encoding rights onto an existing card, you may receive an email confirmation. You might then need to activate the new tariff at a ticket machine or POP when purchasing your next discounted pass.

With your Varsovian Card rights active, you can purchase discounted 30-day or 90-day tickets at ticket machines, POPs, or via the WTP mobile apps.

The Big Payoff: Varsovian Card vs. Regular Ticket Prices

The savings are significant, especially for long-term passes covering Zone 1 (city center) and Zone 2 (suburbs).

Public Transport Price Showdown (as of mid-2024 - always verify current prices!)

While single tickets remain the same price, the real benefit is in season tickets:

Ticket Type	Regular Price (No Card)	Varsovian Card Price	Zone Coverage
30-Day Pass (Zone 1)	110 PLN	N/A (Card price is for Zone 1+2)	Zone 1
30-Day Pass (Zone 1+2)	180 PLN	98 PLN	Zone 1+2
90-Day Pass (Zone 1)	280 PLN	N/A (Card price is for Zone 1+2)	Zone 1
90-Day Pass (Zone 1+2)	460 PLN	250 PLN	Zone 1+2

Key Takeaway: With the Varsovian Card, you get a pass for both Zone 1 and Zone 2 for less than the regular price of a Zone 1-only pass!

Potential Annual Savings (using 90-day passes for Zones 1+2):

• Cost Without Varsovian Card (90-day, Zone 1+2): 460 PLN x 4 quarters = 1840 PLN per year.
• Cost With Varsovian Card (90-day, Zone 1+2): 250 PLN x 4 quarters = 1000 PLN per year.
• Your Potential Annual Savings: A whopping 840 PLN!

Note on Single/Short-Term Tickets:

• Standard Single Fare (75-minute / Z1): 4.40 PLN (Reduced: 2.20 PLN)
• 20-Minute Ticket (Z1): 3.40 PLN (Reduced: 1.70 PLN)

The Varsovian Card doesn't offer discounts on these single-journey tickets, its main power lies in the long-term passes.

Important Considerations & Tips for Foreigners

• Karta Młodego Warszawiaka: If you have children attending school in Warsaw and you pay taxes here, they might be eligible for the "Karta Młodego Warszawiaka" (Young Varsovian's Card), offering even further discounts or free travel. Check the ZTM website for details.
• Patience is Key: Bureaucratic processes can sometimes take time. Apply well in advance if possible.
• Check Official Sources: Information, procedures, and prices can change. Always refer to the official WTP/ZTM Warsaw (www.wtp.waw.pl) and Polish government websites for the most current details.
• Language: While many online portals offer English, some forms or communication might be in Polish. Use online translation tools or ask a Polish-speaking friend for help if needed.

Conclusion: Is the Varsovian Card Worth It? Absolutely!

For any foreigner living, working, or studying in Warsaw and paying taxes here, applying for the Varsovian Card is a no-brainer. The process might seem a bit involved initially, but the significant savings on public transport make it well worth the effort. You'll not only save money but also enjoy the convenience of Warsaw's excellent public transport network more affordably.

Ready to start saving? Follow these steps, and you'll be navigating Warsaw like a local pro in no time!

Have you applied for the Varsovian Card? Share your experiences or questions in the comments below! We'd love to hear from you.